Exhibitor Resources: Booth Information

2008 World Predator & Hunting Expo
Terms & Conditions

Application and Contract Terms and Conditions
Applications: Applications for booth space must be made on the official form supplied by the promoter, completed as requested and accompanied by the required payment. Products and services to be displayed must be specified on the application.

The promoter reserves the right to decline any application for booth space.
Exhibit space and floor plan: The exhibit space floor plan for this event will normally be maintained as initially offered. The promoter reserves the right, however, to modify the floor plan to the extent necessary for the best interest of the exhibition and the promoter.

Limitation of liability: Applicant covenants and agrees to protect, indemnity and save harmless the promoter its service contractors, and the exhibit hall management from any and all liability, damage or expense arising out of or connected with any injury to any person while in the applicant’s exhibit area, or loss, theft, damage or injury to property, resulting directly or indirectly from any act or omission of applicant, or failure of applicant to comply with any of the terms and conditions of the Application and Contract, or the Conference and Exhibit rules and regulations, or the terms of the written lease entered upon by and between the promoter and the leaser, or of the rules and regulations of lesser or the laws of the United States.

The applicant is responsible for the total rent for booth space irrespective of the reason for such cancellation and withdrawal, including cancellation and withdrawal by the applicant because of failure of exhibit to arrive for any reason or cancellation by the promoter as the result of action by the exhibit hall management or the result of strikes, lockouts, act of god, inability to obtain labor or materials, government action of whatsoever nature, war, civil disturbances, fire, unavoidable causality or other causes whether similar or dissimilar beyond the control of the promoter. In the event of cancellation by the promoter as a result of the aforesaid causes, the applicant expressly waives such liability and releases the promoter of and from all claims for damages and agrees the promoter shall have no obligation to applicant.

Inclusion of rules and regulations and of master lease: Applicant expressly understands and agrees to be bound by the terms, conditions, rules and regulations contained in the following documents, copies or pertinent extracts of which are on file with the Promoter and available for inspection during the usual business hours; such documents being make a integral part of the Application and Contract between applicant and the Promoter for the reference and to the same extent as if said documents were set forth in full text in the Application and Contract.

Violations: The interpretation of these terms and conditions and documents included herein by reference are the responsibility of the Promoter. Violation by applicant of any of these terms and conditions and documents included herein by reference shall subject the applicant to cancellation of its contract to occupy booth space, and to retention by the Promoter of all monies paid as liquidated damages. Upon due notice to applicant of such cancellation, the Promoter will have the right to take possession of the applicant’s space, remove all persons and properties of the applicant and hold the applicant accountable for all risks and expenses incurred in such reentry and removal.
Amendments: In the event any unforeseen event renders it necessary, the Promoter may amend these terms and conditions and documents included herein by reference. All said amendments will be published and copies mailed to each applicant who shall be bound thereby.

Exhibit Hours: The days and hours during which this exhibit will be open to consumers are as follows:
Friday August 22, 2008 5:00 pm till 10:00 pm
Saturday August 23, 2008 10:00 am till 9:00 pm
Sunday August 24, 2008 10:00 am till 5:00 pm

Display Construction
Height limits: The standard booth height is 10 feet.
Sidewalls: All booths must provide “see-thru” lane extending four feet from the aisle into the booth. Construction and equipment in the back of the booth is limited to 38” inches in height.
Exposed walls: All exposed parts of the constructed displays must be furnished to present an attractive appearance when viewed from aisles or other adjoining booths.
Coordinating with Adjoining exhibitors: The Promoter upon request will advise an exhibitor which other exhibitors are occupying adjacent booths as they may mutually coordinate their booth construction. By doing so, it is frequently possible to eliminate the need for more than one divider to finish the back of the walls to fit in with the adjoining constructions, and to generally cooperate in achieving and attractive exhibit.

Chargeable Service: Expect for those items listed on the contract; other booth services required by the exhibitor are not included in the booth rental. Other available booth services and charges will be mailed to you about 2 months before the event. Other services needed such as plumbing, carpentry, labor for moving displays and ect., are the responsibility of the exhibitor.

Electrical Power: Power must be ordered and paid for by filling out the appropriate power form that will be mailed to the exhibitor or available online on the official website. Each exhibitor must anticipate his/hers electrical power needs fully so all the other exhibitors will be protected against power shortages. Any exhibitor who overloads or pulls more current than he has ordered will be penalized to the extent that his entire electrical service will be disconnected until the necessary additional lines can be run to his booth and he will be required to pay the charges for having a special line fun to his/her booth. Neither the Promoter nor their service contractor shall be held responsible for any interruption that may occur due to breakage of machinery apparatus or equipment failure in power lines, ect. Power us normally turned on one hour before official opening time each day and turned off at the closing hour. If additional service is required arrangements must be made in advance with the electrical contractor. If 24-hour service is required during move-in days, similar arrangements must be made.
Installation of exhibit: Installation of exhibits shall be Thursday August 21, 2008, at 6:00 pm to 10:00 pm. Friday August 22, 2008, at 8:00 am to 4:00 pm. All Exhibits must be installed by 4:00 pm. No Cased exhibits or crated equipment will be received in the exhibit hall after 4:00 pm., Thursday, August 21, 2008. You may drive into the exhibit hall and unload at your booth on Thursday August 21, 2008 only, No Vehicles Will Be Allowed In the Building On Friday August 22, 2008 after 12:01 PM.

Character of display: The Promoter reserves the right to approve the character of any display and to prohibit any display which, because of noise or other objectionable features, detracts form scientific and educational character of the exhibit. Promotional devices and “stunts” which are overaggressive in character will not be permitted.

Beverages & Food: Selling beverages or food to be consumed at the expo is prohibited. There will be food and beverages provided by the Exhibit Hall Management.

Use of sound device: Use of sound slides, sound motion pictures, loud speakers or other sound devices is subject to the approval of the Promoter. The sound volume must be at a level to avoid interference with the neighboring exhibitors and when objections are raised, it may be necessary for the Promoter to either prohibit the use of the sound equipment or to limit their operation to short-time periods.

Noise: While the operation of display products is encouraged, such operation must be at a sound level which is not objectionable to neighboring exhibitors. No construction work will be permitted during the hours when the exhibit is open, unless special approval is given by the sponsor.

Fire, Safety & Health: Federal, State and City laws regarding installation and operation of equipment must be strictly observed. All decorative materials must be flame proofed. Inflammable fluids, substances or materials of any nature may not be used in any booth or stored in or behind any booth. ALL materials and installations must comply with local fire department and underwriters rules.

Signs-Illumination: The use of flashing signs or other lighting effects in such manner that cause unpleasant reflections or interfere with other exhibitors is prohibited. NOTE: if a complaint is received on the disturbance of material, the noise level of sound devices or displays or the use of illumination, a committee made up of members of the Promoter will be convened and a decision will be made immediately as to the validity of the complaint.

Guard services: Guard services are provided by the promoter on 24-hour bases from move-in thru move-out. Every reasonable precaution is taken to protect property. All property of the exhibitor is understood to remain under his/her custody and control in transit to and from or within the confines of the exhibit hall. Small expensive items should be kept in a safe place whenever the exhibitor’s is unmanned.

Insurance: Exhibitors shall insure their own exhibit and display material, and carry extended public liability insurance against injury to persons and property of others.

Damage Liability: Exhibitors are liable for any damage caused by fastening display fixtures to floors, walls or columns and for any damage to equipment furnished by Promoter or their service contracts.

Hotels & Reservations: The Host hotel is the Sheraton Overland Park Convention Center. It is connected to the convention facility by an enclosed walk way. Make your reservations immediately at 1-866-837-4214. The room rate is $92. You must mention “World Predator Expo” to receive the special rate. Rooms are limited at this price.

Exhibitor Personnel: During the hours the exhibit is open, each booth must be attended by persons technically qualified to explain and demonstrate the equipment or services displayed. The Promoter will pre-register booth personal and issue exhibitor badges to them. Holders of exhibitor’s badges may enter their booths one hour before the regular exhibit opening time each day. Earlier entry must be specifically arranged with the sponsor.

Removal of Exhibits: all exhibits must remain intact until the final closing at 4:00 pm Sunday, August 24, 2008. All exhibits must be removed no later than 11:59 pm Sunday, August 24, 2008.

Firearms: All guns to be displayed must be checked-in at the registration booth prior to taking them to the exhibitor’s booth. All guns must have bolts, or firing pins removed, or the action tie wrapped open, to make the gun non shoot able. No gun sales are to be made during this event. Guns are for display purposes only!

Badges: 3 exhibitor badges included with each 10x10 booth. Extra badges are $5.00 each. Please refer to the Exhibitor Request for Additional Credentials/Badges online. This form is available through the Exhibitor Forms and Contracts page and as page 6 of the booth application forms.